Good afternoon, CUWAA undergraduate students:
I pray that your Easter break has been blessed and peaceful. We look forward to having you back in your virtual classes as they begin again after 4pm this afternoon. Please excuse the long-ish email, as I share information about the pass/fail option.
As I mentioned in an email this past Friday, I am sending you more detailed information about the pass/fail policy that Concordia’s plenary faculty passed last week. It is actually an exception to Concordia’s grading policy, meant to address the unique circumstances in which we all find ourselves during Spring 2020 semester. Faculty members heard the concerns raised by students and voted overwhelmingly to give you some options regarding your course grades. At the same time, the exception to the policy mitigates against unintended consequences that a less nuanced policy might have provided.
I am sharing two documents with you, 1) the actual proposal that was passed by plenary faculty, below, and 2) a “Frequently Asked Questions” (FAQ) document, attached, that provides more detail for your understanding. You will notice a slight difference in nomenclature between the two documents. After plenary faculty passed the resolution, the Registrar’s Office recommended a different transcript notation for the transcript. Thus, the CP/CF notation in the faculty resolution changes to VP/VF in the FAQs.
At this point in the semester, there is nothing that you need to do regarding this policy except to begin to understand your options. Continue to work hard in your courses and do your best. At the appropriate time, the Registrar will share more details with you.
In His service,
William Cario, Ph.D.
Proposal that was passed by plenary faculty:
A motion from the faculty senate to plenary faculty to establish a “Covid Pass/ Covid Fail” option for the current semester.
This option is available for all (traditional and post-traditional) undergraduate students taking undergraduate courses, and does not apply to graduate or professional students or to undergraduate students taking graduate courses.
Faculty will grade all student work as usual, and will assign a letter grade based on the grading scale already outlined in each course syllabus. Beginning May 20, 2020, students may choose to convert a course grade from letter grading to a “Covid Pass” (CP)/ “Covid Fail” (CF) option. Students will request this change from the registrar’s office. All courses that are awarded CP grades will receive academic credit, will count towards graduation and degree requirements, and will satisfy future course prerequisites. CF grades will not count for academic credit. Courses that are awarded CP or CF grades will have no impact on a student’s GPA. Letter grades of “C” or higher can be converted to a CP; letter grades of “C-“ or lower can be converted to a CF. Transcripts will clearly state the meaning of both CP and CF grades.
The deadline for choosing the CP/CF option will be Friday, June 5, 2020 at 5:00 pm Central Time. Any student who does not choose to exercise the CP/CF option by that deadline will receive a normal letter grade. The decision to exercise the CP/CF option will not be reversible.
By allowing the change to be made after grades have been assigned, we are enabling students to consider all of their options and allowing them time to contact advisors and others to fully discuss the potential impact of their decisions.
Frequently asked pass/fail questions:
Post-traditional students in term D will have approximately 2 weeks after the submission of grades on 10 May to choose their VP/VF options, if they so desire. Those students in term E will have approximately 2 weeks after submission of grades on 21 June to choose their options. The Registrar will work with Extended Campus team and center directors to communicate more details. As is the case with traditional students, after the closure of the option time, students will be unable to change a grade.
Please note that the pass/fail process will delay mailing diplomas and transcripts to our AA, BA, BS and BSN graduates by about 2 weeks.