Welcome to Concordia University’s Add an Event page. All university-affiliated events—whether happening on campus or off, open to the public or just a sub-group—should follow the process below. This helps everyone stay up-to-date on what’s happening in the university, and it maximizes your effort by spreading the word to as many internal communication channels as are appropriate.

Step #1: Check calendar & reserve a meeting space

To start, check the campus calendar to see if your event conflicts with any other university-affiliated events.

In-person events: If your event is occurring on campus and/or you will need Maintenance or AV services, reserve your room in EMS.

 

For student groups: Student groups should check with their faculty advisor for assistance with this step.

Step #2: Create registration form (if applicable)

If your event requires a reservation or payment, it’s a good idea to start thinking about your options up front. Concordia officially supports the following:

  • Qualtrics: Great for more complex questionnaires
  • HomeTown Ticketing: The perfect choice for accepting online payments and RSVPs
  • Microsoft Forms: Good for quick and simple RSVPs
Step #3: Provide event information
Create a new event
Step #4: Promote your event

Congratulations! Just by filling out the form in Step #3, your event is being shared on at least five of the most frequently used communication channels within the university.

If you want to take it a step further, consider some of these other routes:

  • Marketing materials—posters, postcards, etc. can be requested from the Marketing team here.
  • Send an Outlook invite to key people within the university. It only takes a second, and a personal invite is just the motivator some people need!
  • Identify “event ambassadors” (students, professors, classes, clubs, or other groups who have a natural connection to or enthusiasm for your event) who can personally invite 4-6 of their friends.
  • Word of mouth—Don’t underestimate the power of an in-person, enthusiastic invite. Your passion for your own event is infectious, and it’s crucial to the success of the entire effort.

Thank you for taking the time to complete these steps! In 3-5 business days, your event will show on the university’s campus calendar and, depending on the boxes you checked, will also show on:

  • A corresponding CUAA web page (let us know if you don’t see it)
  • The university’s upcoming events page (reserved for events that are open to the public)
  • Campus Monitors / Info Channel
  • The Portal
  • The CUAA news page (these channels are reserved mainly for events that are open to the public)